Supervision Policy

Supervision Policy

The Supervision Policy for Dragon Taekwondo requires that all activities involving children,
young people and vulnerable adults must be supervised while on the premises or away training
or competing.
An individual should avoid being alone with a child and it is the responsibility of Instructors and
Guardians/Parents to ensure adequate supervision is provided for any activities in accordance
with best practice requirements as described in these procedures. For any activity, the welfare
and safety of the child must be put first. Generally Young people are left at the Dojang by
parents/guardians who expect this to be a safe environment. Supervision must also be provided
in line with this policy for away events where further requirements may be required – see specific
Away Trip Policy .
A safe environment can only be created when everybody in the Club works together to put
safeguards in place for everyone’s protection. Parents/guardians must also understand that they
have an important role in implementing safe practices and behaviour for their children and
encourage fair play and respect for all club and extended members.
Supervision for Training in Dragon Taekwondo’s Dojang
The following general details must be observed: All instructors must make sure there is an
adequate adult: child ratio. This will depend on the nature of the activity, the age of the
participants and any special needs of the group. Group sizes for training purposes will be
determined by the qualification of the coach or teacher. As a guide, general supervision for groups
requires a ratio of adults to children of 1:8 for under 12 years of age and a ratio 1:10 for
participants over 12 years of age. There must always be at least two adults present for all
activities. For mixed gender groups of children there should be leaders of both genders available.
Leaders should avoid being alone with one young person, talking to a young person individually
can be done in an open environment, in view of others. Parents/guardians should be clearly
informed of the times for the start and end of training sessions or competitions; the responsibility
is with parents/guardians to ensure they are on time to either drop off or collect their children at
the required time – this is included in the Club Constitution. At least two leaders should remain
until all participants have been collected. The coach must keep attendance records and a record
of any incidents / injuries that occur. Coach will follow the Class Checklist for each training session.
Coaches must avoid working alone with young people.
The coach must be able to rely on the parent/supervisor being present if required, some sessions
take place at more vulnerable times (early morning sessions etc). The parent/supervisor should
not interfere with the coaching or teaching of the session. If the parent/supervisor has any
concerns these should be brought to the Club Children’s Officer or dealt with immediately if a
child is in imminent danger. – The Club should recognise the continuous need for supervision
where children and over 18 participants are involved in a session; parents of over 18 athletes
should be encouraged to stay involved (this can be difficult where an individual is in College and
the parent is not present locally – in which case parents should be encouraged to help in other
ways)

Supervision for Away Training Sessions:

On occasion Dragon Taekwondo members may be invited to other clubs for extra training. On
these occasions there may be no Instructors from Dragon Taekwondo present. The sessions will
be supervised by an Instructor from that club or a visiting instructor but it is advised that
parents of Dragon Taekwondo students stay present and monitor the safety of their own child
Parents/guardians should be aware that changing facilities may be shared by both Dragon
Taekwondo members and members of the general public, it therefore may not be possible to
provide supervision in these areas. This must be communicated to all members taking part –
whether for a training session, competition or any other activity. The parent/guardian should
discuss these circumstances with their child ensuring their child is aware of who to talk to if any
issues arise in unsupervised areas. If the changing area is open to the public, parents can choose
to remain with their child in the appropriate (gender dependant) changing area; usually facilities
will only allow adult men in the male changing area and adult women in the female changing
area. Where family or communal rooms are provided parents/guardians should check with the
facility Any supervision provided in a changing area must be by adults in pairs of the appropriate
gender, i.e. only adult males can supervise male only changing areas and only adult females can
supervise female only changing areas Leaders should not have to enter the changing rooms.
Supervision for Competitions
When Dragon Taekwondo participate at competitions the Instructors primary role is to coach
and ensure each member competes in a safe manner. Instructors will not be in a position to
monitor the whereabouts of junior club members and this duty falls to the child’s Guardian/
Parent.
It is the Guardian/Parents responsibility to ensure their child is suitably supervised at the
competition venue and to let the club instructor know when they are leaving the venue.
Parents/guardians should be aware that changing facilities may be shared by both Dragon
Taekwondo members and members of the general public and other clubs, it therefore may not
be possible to provide supervision in these areas. This must be communicated to all members
taking part. The parent/guardian should discuss these circumstances with their child ensuring
their child is aware of who to talk to if any issues arise in unsupervised areas. If the changing
area is open to the public, parents can choose to remain with their child in the appropriate
(gender dependant) changing area, usually facilities will only allow adult men in the male
changing area and adult women in the female changing area. Where family or communal rooms
are provided parents/guardians should check with the facility for access. It is important that you
as a Guardian/parent also let the club instructors know that you are leaving the competition
venue with your child after they have competed.